This Privacy Policy details how we protect your privacy and how we comply with the requirements of the Privacy Act 1988 (Cth) (Privacy Act) and the Australian Privacy Principles set out in the Privacy Act. This Privacy Policy sets out our approach to gathering personal information and our approach to the use and dissemination of such information. 

This Privacy Policy may be supplemented or amended from time to time, and be may subject to privacy statements that are specific to certain areas of our website. The date of this Privacy Policy will inform you as to whether there have been updates since your last visit. 

If you have any questions or concerns regarding this Privacy Policy, please contact the Privacy Officer using the contact details below.

This document will outline the following:

• Collection of information
• Use and disclosure of information
• Access and correction
• Information security
• Questions and complaints
• Additional Information

 

1. Collection of information

What personal information do we collect?

'Personal information' means information or an opinion about an individual whose identity is apparent or can reasonably be ascertained. Generally, we will only collect personal information about you if you voluntarily submit it to us by: 

• providing your information by form or telephone; 
• sending us an email; 
• sending us information via the ‘Contact Us’ page on our website; and/or 
• sending us personal information when using any part of our website. 

There may be occasions when we collect your personal information from other sources such as 

• your family members; 
• your representatives, or referral partners; 
• your support providers, including support coordinators;
• a related body corporate or business partner or associate of IDEAL Plan Management; and/or 
• a publicly available record. 

The types of personal information we may collect include: 

• your name and birth date; 
• your contact information, including postal and residential addresses, telephone numbers, and email addresses; 
• government identifiers, such as your participant number under the National Disability Insurance Scheme;
• other information that may be required in order for us to facilitate our delivery of services to you.

We may also store and maintain any content that you provide in connection with our website, including but not limited to postings on any blogs, forums, wikis, and other social media applications and services that we may provide.

It may be necessary in some circumstances for us to collect sensitive information about you in order to provide specific services or for recruiting purposes. Examples of the types of sensitive information that may be collected in such circumstances include professional memberships, ethnic origin, criminal record, and health information. 

We will generally hold your personal information as either physical records on our servers or in some cases, records on third-party servers, which in some instances may be located overseas. 

We may collect and hold information about you that is not personal information, including: 

• data relating to your activity on our website via tracking technologies such as cookies; 
• the identity of your internet browser, the type of operating system you use, your IP address, and the domain name of your internet service provider; and 
• details of any survey responses you provide. 

We may use this information for internal purposes, including administering our services, diagnosing problems, generating statistics and trends, and improving the quality of our products and services.

 

What will we tell you when we collect your personal information?

Whenever we collect information from you, we will do everything we can to let you know: 

• how to contact us; 
• why we are collecting the information; 
• the organisation or types of organisations to which we usually disclose that kind of information; 
• if we are required by law to collect the information; 
• the consequences for you if the information is not provided; 
• how you may access and correct the information; 
• how to complain about a breach of the Australian Privacy Principles; and 
• whether we will disclose your information to overseas recipients, and the countries in which such recipients are likely to be located. 

When reasonable and practicable to do so, we will collect personal information directly from you or someone authorised by you and not from third parties.

 

2. Use and disclosure of information

When will we use and disclose your information?

In general, we will collect, hold, use or disclose personal information for a number of purposes including (but not limited to): 

• to provide plan management and associated services;
• to respond to our clients’ requests and questions;
• to facilitate processing of invoices and payments to your service providers;
• to provide technology services and solutions; 
• to effectively maintain contact with our clients; 
• to keep our clients and other contacts informed of our services and industry developments; 
• to notify our clients of seminars and other events; 
• for administrative purposes; 
• for recruitment purposes; 
• for purposes relating to the employment of our staff; 
• when engaging service providers, contractors or suppliers relating to the operation of our business; 
• to manage any conflict of interest or independence (including auditor independence) obligations or situations; 
• to conduct surveys; 
• for seeking your feedback; 
• to meet any regulatory obligations; 
• as part of a corporate transaction such as a sale, divestiture, merger or acquisition; and/or 
• for any other business-related purposes. 

By providing us with your personal information, you also consent to us using and disclosing your personal information for: 

• providing you with news and information about our goods and services; 
• purposes necessary or incidental to the provision of our goods and services; 
• providing you with the functionality on our website, and customising and improving your online experience with us; 
• personalising your experience with our products and services, for example, via connectivity with social media services; 
• sending you marketing and promotional material that we believe you may be interested in, either from any of our related entities or a third-party business which we consider may be of interest to you; and 
• seeking your feedback on our services, or for market research purposes. 

You may at any time request that we discontinue sending you emails or other communications. 

Your personal information may also be used and disclosed to protect our rights or property and that of our users and, where appropriate, to comply with legal processes, which may include disclosures to law enforcement, regulatory or government agencies.

 

Disclosure of information to third parties

Generally, we will only disclose your personal information for the purposes set out above. This may include disclosing your personal information to: 

• third parties engaged to perform administrative or other business management functions; 
• our business partners and associates; 
• people or entities considering acquiring an interest in IDEAL Plan Management’s enterprise or assets; 
• IDEAL Plan Management’s professional advisors, contractors, consultants and related bodies corporate.

IDEAL Plan Management’s disclosures of your personal information to third parties are on a confidential basis or otherwise in accordance with the law. We may also disclose your personal information with your consent or if disclosure is required or authorised by law.

 

Cross-border disclosures of information

If we wish to disclose personal information to overseas recipients, we will take reasonable steps to ensure the overseas recipient complies with the Australian Privacy Principles or is bound by a similar privacy scheme unless you consent to the overseas disclosure or it is otherwise required or permitted by law.

 

3. Access and correction

Accessing and checking the personal information we hold about you

We will take reasonable steps to ensure that your personal information is accurate, complete, up-to-date, and relevant whenever it is used, collected, or disclosed. You may request access to your personal information by contacting the Privacy Officer. Subject to any legal restrictions we would be happy to advise you what personal information we hold about you if you request this. We will respond to all requests within a reasonable period.

We rely on the accuracy of the information you provide to us. If you think that we may hold information about you that is incorrect in any way, please contact us and we will correct any errors or inaccuracies where required. 

If we are unable to provide you with access to your information or make any amendments that you have requested, we will advise you of our reasons. 

If at any time you wish to know what information we are holding about you, you are welcome to request your details by contacting the Privacy Officer.

 

4. Information security

We have in place reasonable commercial standards of technology and operational security to protect all personal information provided to us from misuse, interference, loss, unauthorised access, modification or disclosure.

 

5. Questions and complaints

If you have any questions or concerns regarding your privacy, or if you would like to make a complaint about a possible breach of this Privacy Policy or the Australian Privacy Principles, you may direct your correspondence to our Privacy Officer at privacy@idealplan.com.au.

We take all complaints seriously and will respond to your complaint within a reasonable timeframe. 

If you believe that we have not adequately handled your complaint, you may complain to the Office of the Australian Information Commissioner.

 

6. Additional information

For further information about privacy and the protection of privacy, visit the Office of the Australian Information Commissioner’s website at www.oaic.gov.au.

 

This policy was last updated in February 2023